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ADMISSION PROCESS

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INTRODUCTION
Welcome to the academic programme of your choice. We hope that your experience in this programme would prove satisfying both academically and professionally. As a participant in this programme, you would require to interact with AIMA-CME on several academic and administrative matters.

CME policies, procedures and formalities that need to be carried out for the purpose of Personal Contact Programmes at the Study Centres, assignments, term-end examinations, progression to next module, re-registration for backlogs (if, any) and convocation are mentioned below.

As a student of AIMA-CME, you are required to follow AIMA-CME norms regarding registration, progression to next module, deferment of session commencement, and withdrawal from the programme, and making any approved variation to your programme.

CME has a dedicated team of professionals and academicians who will guide you at the various stages of your programme. You may contact them through e-mail, telephone, and letters or by personal visits during working hours for further assistance. Please click http://www.aima-ind.org/contactus.aspx for contact details of CME members.
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PROGRAMME CYCLES
The programme cycles will be generally as under:
  • January session : January - June
  • July session : July - December

The term-end examinations will be held twice in a year in June and December. The schedule of examination will be intimated to the students accordingly.

Activities in each module :
  • Student’s Registration to the Programme (Progression to Subsequent Modules)
  • Confirmation of Registration / Progression / Study Centre Allotted
  • Dispatch of Study Material at the Study Centres
  • Commencement of PCPs at the Study Centers (15 PCPs per subject for select programme)
  • Dispatch of ID Cards to the Study Centers
  • Downloading the Assignments from AIMA Website
  • Submission of First Set of Assignments
  • Submission of Filled-in Examination Form
  • Submission of Second Set of Assignments
  • Submission of Progression Form and Fee for Next Module
  • Downloading Hall-Ticket for Term End Examination
  • Appearing in Term-End Examination
  • Declaration of Term-End Examination Result
  • Commencement of PCPs for Next Module

STUDENT REGISTRATION IN MODULE I
Upon registration every student will be allotted a unique Registration number, which is a combination of programme code (course code), year and session of admission and a unique serial number (control no.). For eg: B11120010 can be decoded as

B1 Programme Code (B1 for PGDM)
11 Year Code (Year 2011)
1 or 2 Session Code (1 for January session & 2 for July session)
0010 4 digit Control Number

Re-registered student will be entitled to get two more attempts in examination and assignments. For the third attempt, examination fee of Rs. 500 per paper shall be payable.

PROVISIONAL ADMISSION IN MODULE I

(Not Applicable to Capsule Courses / Ph.D Students)
In case the proof of graduation (i.e. attested copy of final year mark sheet / graduation degree certificate) and / or MAT score card is not furnished with the admission form, provisional admission in Module-I will be granted, which will be confirmed upon submission of the same.

Provisionally admitted students in Module-I will be required to submit proof of graduation / Experience certificate(s) / MAT score card to Manager-Admissions, at AIMA-CME, New Delhi, on or before May 31 for January session & November 30 for July Session failing which provisionally admitted student(s) will not be permitted to appear in term end examination and he/she will by default be deferred to the next immediate session. (For deferment guidelines please visit :
http://www.aima-ind.org/me_admission.aspx#deferral

Assignments (if done / submitted) and class participation will be considered void in case of provisionally admitted students for the deferred session.

Admission of such students will stand cancelled if they fail to provide the required documents by the prescribed timelines for submission in the next immediate session.

In case a provisionally admitted student fails to submit the required documents even in two subsequent sessions after registration in the programme, refund/adjustment of fee will not be applicable.

FOR ADVANCED CERTIFICATE PROGRAMME STUDENTS
If Advanced Certificate Programme students are unable to submit the graduation proof at the time of admission or within the prescribed deadlines, their admission will be deferred and the certificate will not be issued.  The assignments and / or case studies submitted in the deferred academic session will remain valid only in case of ACM students.

PROGRESSION TO NEXT MODULE

(Applicable to PGDM / PGDITM / Ph.D / Select PGCM programme)

The Progression to next module will be registered on submission of progression form and the prescribed fee for the module to Manager-Admissions, AIMA-CME.

Progression to next module is an administrative requirement of AIMA-CME.

Last date for progression to next module will be as under:

For January session* - 30th November (without late fee)

- 1st Dec - 31st December, with late fee of Rs 500

- 1st January – 31st January, with late fee of Rs 1000

- 1st February – 15th February, with late fee of Rs 2000
For July session*  -31st May (without late fee)

 -1st June- 30th June, with late fee of Rs 500

- 1st July– 31st July, with late fee of Rs 1000

- 1st August - 16th August, with late fee of Rs 2000

* Applicable wef July 2008 session to all programmes all modules.

  1. Progression to Module-III will be provisional for students having backlog papers in Module-I and will be confirmed subject to clearance of Module-I with minimum MGPA of 2.67.
  2. Progression to Module-IV will be provisional for students having backlog papers in Module-II and will be confirmed subject to clearance of Module-II with minimum MGPA of 2.67.
If a student is seeking provisional progression, he/she can attend PCPs at the study centre and submit assignments but will not be allowed to appear in the term end Module examination. However, on declaration of the result of previous module, if criteria mentioned in (a) or (b) is fulfilled, the provisional progression will be confirmed and he/she will be permitted to appear in term end Module examination.

(Not applicable to select PGCM programmes & Ph.D)

RE-REGISTRATION FOR FOURTH ATTEMPT IN TERM-END EXAMINATION
Registration to a course (Subject/Paper) is valid for a period of one and a half years from the date of registration to the module of which the course is a part.

If a student of PGDM/ PGDITM/ PGCM / Ph.D is unable to clear a paper within three consecutive attempts, he/she will have to re-register on payment of Rs. 1500/- per paper.

Re-registered student will be entitled to get two more attempts in examination and assignments. For the third attempt, examination fee of Rs. 500 per paper shall be payable.

Re-registration will remain valid for a further period of one year and six months (three consecutive attempts).

An attempt will be counted even if the student does not appear for the examination within the registration period.

Last date for applying for Re-registration is December 1 for appearing in December term-End Examinations and June 1 for appearing in June Term-End Examinations.

MAXIMUM TIME TO COMPLETE A PROGRAMME
Re-registration is subject to the fulfillment of the condition that a Post Graduate Diploma Programme must be completed within six years from the session of registration to the programme and one year Post Graduate Certificate programmes must be completed within three years of registration to the programme. Foundation programme of Ph.D must be completed within three years of registration to the programme. Failure to meet the maximum time limit to complete the programme would lead to cancellation of registration to the programme.

Chance (After registration)

Examination Fee Required

First

Rs. 200/- per paper

Second

Rs. 200/- per paper

Third

Rs. 500/- per paper

Fourth

Re-registration fee of Rs 1500/- paper-wise + Rs. 200/- per paper

Fifth

Rs. 200/- per paper

Final

Rs 200/- per paper



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FEE PAYMENT
The fee will be accepted through bank Challan (during banking hours) or Demand Draft drawn in favour of “All India Management Association”, payable at New Delhi.

AIMA-CME reserves the right to revise the fee. Fee, if revised, will be communicated to the students before the due date of progression to next module.

REFUND OF FEE ON CANCELLATION OF ADMISSION

A. Full refund :

In case of withdrawal of programme by AIMA-CME, or rejection of registration form (on account of non-fulfillment of eligibility criterion as per admission policy for the session) full fee will be refunded to the candidate at his/her mailing address within one month from the date of receipt of registration form (OMR admission form) in AIMA-CME.
B. Partial refund :

If an application for cancellation of admission is received in AIMA-CME before the dispatch of study material from AIMA-CME, the processing charges (Rs 500 only) will be deducted from the fee. Balance fee will be refunded to the candidate at his/her mailing address within one month from the date of receipt of his/her application in AIMA-CME.

If an application for cancellation of admission is received in AIMA-CME after the dispatch of study material from AIMA-CME, the processing charges and cost of study material (Rs 4000 only) will be deducted from the fee. Balance fee will be refunded to the candidate at his/her mailing address within one month from the date of receipt of his/her application.
C. No refund :

Applications for cancellation of admission/refund of fee will not be considered after the commencement of PCPs at the Study Centres.
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IDENTITY CARD
Identity Cards are issued by AIMA-CME to the students enrolled in Module-I in all courses at the beginning of every Academic session. AIMA-CME will dispatch the I-Cards to the Study centres and the students can collect them from their respective Study Centres.

It is mandatory for students to carry I-Card while visiting AIMA office/Study Centre/LMA secretariat and in the examination hall.

Validity
The I-Cards issued at the time of admission will be valid as:

PGDM / PGDITM : 3 years
Post Graduate Certificate in Management : 1 year 6 months
Advanced Certificate in Management : 6 months
Foundation Phase of Ph.D : 3 year

I-Card Renewal
The validity of I-Card after renewal will be 18 months (for PGDM / PGDITM / PGCM).

The renewal request shall be made one month before the expiry of the validity along with the original I-Card to Manager-Admissions. Requests made after the expiry of the I-Card shall reach AIMA office before March 31st (for appearing in June Term-End Examinations) / September 30th (for appearing in December Term-End Examinations).

The charges for I-Card renewal will be Rs.200/- after the expiry of validity and the requests will be entertained only up to the above-mentioned timelines. FOR PGDITM STUDENTS (New PGDITM programme Course Code 41)

Duplicate I-Card
In case of loss of I- Card / non-submission of original I-Card along with renewal request, duplicate I-Card will be issued on payment of Rs.500/-. Student has to submit one passport size photograph along with the request for duplicate I- Card.

Payment shall be made as Bank Challan/ DD drawn in favour of “All India Management Association-CME”, payable at New Delhi). On receipt of such requests from the student / Study Centre, duplicate I-cards will be issued by AIMA-CME to the respective Study Centre within 10 days from the date of receipt of request.
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DEFERRAL OF ACADEMIC SESSION

(Not Applicable to six months Advanced Certificate & Ph. D students.)

Following the confirmation of admission in a particular programme/session, if a student wishes to defer commencement of academic session because of reasons beyond his/her control, AIMA-CME at its discretion may grant deferment of academic session maximum by six months.

A request for deferral of commencement of session should be submitted to Manager-Admissions, AIMA-CME, within one month from the date of issue of admission/progression confirmation letter from AIMA-CME.

  1. Provisionally admitted students in Module-1 will not be allowed to appear in term end module examination and will by default be deferred to the next immediate session if they fail to submit the required proof of graduation by the prescribed timelines ie., May 31 for January session and November 30 for July session.
  2. Deferral can be sought only once in an academic year (i.e., two consecutive deferment requests will not be considered).
  3. Deferral period will be excluded from the maximum time period for completion of programme (i.e. 6 years for PGDM/PGDITM and 3 years for PGCM).
A request for deferral of session must indicate the grounds on which deferment is sought and must be supported with relevant documents.

Deferment of session will be granted for current admission cycle only. AIMA-CME reserves the right to accept or reject any deferment request.
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COURSE DURATION

The minimum time to complete a module shall be six months.

The maximum time to complete a module shall be one and a half years. In other words, the students would be allowed a maximum of three consecutive attempts for clearing the paper.

No separate examination fee is payable for the first two attempts while for the third attempt, examination fee of Rs. 200 shall be applicable.

Duration for completion of :

I PGDM, PGDITM Programme : minimum 2 years and maximum 6 years.
II Post Graduate Certificate Programme : minimum 1 year and maximum 3 years.
III Advanced Certificate Programme : minimum 6 months and maximum 1½ years.
IV Foundation Programme of Ph.D : minimum 1 year and maximum 3 years.
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CHANGE OF SPECIALIZATION
The change of specialization is permitted in PGDM/PGDITM programmes and request for the same should be submitted to Manager – Admissions in the prescribed format within one month from the date of submission of Progression form in AIMA-CME.

Fee for the change of specialization will be Rs. 1000 if study material pack has not been dispatched by AIMA-CME. Self Instructional Material (SIM) of the common papers can be used from the study material pack received and the Self Instructional Material (SIM) related to new subjects can be bought @ Rs.325 per subject. In case student's study material pack has been dispatched by AIMA-CME, a fee of Rs. 4000 will be charged for the same.
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CHANGE OF STUDY CENTRE
Change of Study Centre is permitted once in a module under the following circumstances:
  • Change of Residence
  • Change of Job/Transfer
  • Non-availability of Specialization at the Study Centre
  • Study centre closure

AIMA-CME reserves the right to change the study centre on account of low enrollments at a particular study centre.

Change of Study Centre is permitted only once in a module. The request for Change of Study Centre should be made in the prescribed form only.

The study material pack, if dispatched by AIMA-CME, can be collected from the previous Study Centre without any additional payment.
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CHANGE OF PROGRAMME

Change of programme is not permitted in any case once the form and fee has been processed in AIMA – CME
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STUDY CENTRE CLOSURE BY AIMA-CME

Subsequent to the Study centre closure by AIMA-CME, the students will be given option to choose an alternate Study centre or '0' (zero) Study centre, i.e., AIMA-CME at Delhi.
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CHANGE OF CORRESPONDENCE ADDRESS

The request for Change of Correspondence Address should be made in the prescribed form only.
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SECOND SPECIALIZATION FOR PGDM AND PGDITM STUDENTS

The students of PGDM / PGDITM can opt for a second specialization subject to the following required conditions.

For second specialization in the same programme, student has to take one extra module of specialization (3rd Module in case of PGDM / 4th Module in case of old PGDITM and 3rd Module in case of new PGDITM with HCL Info systems)

  1. A student may apply for second specialization within the maximum time limit for PGDM / PGDITM programme.
  2. The procedure will be same as that of the normal progression.
  3. The fee for additional second specialization module will be charged as per the existing fee for the programme.
  4. Attendance norms will be same as all previous modules (50% attendance is compulsory in all subjects for the second specialization module).
  5. Submission of project report is not mandatory.
FOR PGDM STUDENTS (New PGDM Course Code B1)
  1. Student will pay additional fee of Rs. 25000/- for the second specialization.
  2. A student should clear all the papers up to Module-3 with minimum MGPA of 2.67 and should have progressed to Module-4 to be eligible to apply for second specialization.
FOR PGDM STUDENTS (Course Code 80 / 75 / 42)
  1. Student will pay additional fee of Rs. 19000/- for the second specialization.
  2. A student should clear all the papers up to Module-3 with minimum MGPA of 2.67 and should have progressed to Module-4 to be eligible to apply for second specialization.
FOR PGDITM STUDENTS (New PGDITM programme Course Code 41)
  1. Student will pay additional fee of Rs. 22000/- for the second specialization.
  2. A student should clear all the papers up to Module-3 with minimum MGPA of 2.67 and should have progressed to Module-4 to be eligible to apply for second specialization.
FOR PGDITM STUDENTS (New PGDITM programme Course Code 05)
  1. Student will pay additional fee of Rs. 30000/- for the second specialization.
  2. A student should clear all the papers up to Module-3 with minimum MGPA of 2.67 and should have progressed to Module-4 to be eligible to apply for second specialization.
FOR PGDITM STUDENTS (Old PGDITM programme Course Code 29 / 44)
  1. Student will pay additional fee of Rs. 19000/- for the second specialization.
  2. A student should clear all the papers up to Module-4 to be eligible to apply for second specialization.
  3. Students from old PGDITM programme shall be eligible for the specializations available in the old programme structure only with the old fee of Rs.19000/- till any further revision.
Project Work in case of second specialization
A student shall submit only one project in any one of the specializations opted. The specialization in which the project will be submitted shall be treated as Major Specialization and the other as Minor.
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SCHOLARSHIP
AIMA awards 30 scholarships every year to the students enrolled in the first module of PGDM and PGDITM programmes of AIMA-CME that is 15 scholarships for January intake and 15 scholarships for July intake of each year. These scholarships are to support the economically weaker section students joining AIMA-CME's PGDM & PGDITM programmes. The eligibility and other terms and conditions are given below :
  • Module-I students of PGDM & PGDITM students of AIMA are only eligible to apply.
  • Annual Family income should be below Rs.2, 00,000 (Rupees Two lakhs).
  • The students who are awarded AIMA scholarship will get the refund of total fee paid by them for Module-I (Rs.19, 000 for PGDM students and Rs.30,000 for PGDITM students).
  • Fee waiver for the modules II, III and IV is subject to maintaining satisfactory academic performance and the details will be provided in the Scholarship award letter.
  • The total value of the scholarship award would be Rs.76,000/- for PGDM students and Rs. 120000/- for PGDITM students and the whole programme becomes free of cost provided the awardee maintains satisfactory academic performance.

The Scholarship award would be discontinued if a student fails to comply with AIMA-CME Scholarship norms. The decision of the AIMA’s Scholarship Committee shall be final and binding upon the student.
 
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